Unlock Your Productivity with Todon3
By following these principles of capturing, clarifying, and planning, you can reduce stress, increase productivity, and go from do to done. Instead of letting things happen, just get things done.
Capture
Capture all of your tasks, ideas, and commitments in a single, trusted system: Todon3. Easily record everything in the “in” folder.
Clarify
Break down larger tasks into smaller, actionable and visible steps, and determine the “next actions” needed to move it forward. By clarifying your tasks, you can better understand what needs to be done.
Plan
Regularly review your tasks and projects to ensure that you’re staying on track. Now, you can better prioritize your tasks, avoid missed deadlines, and ensure that you’re making progress on your “projects.”
Reduce stress and free up precious brain time to more productive thinking — and save some real time
The “in” folder
This is the folder where you capture everything as they occur to you. The friction of adding something to the “in” folder is really low with Todon3.
We want to offload work from the brain, remember?
Processing the “in” folder
The “in” folder will need to be continuously processed one by one, and for each one you should ask yourself
Is it actionable — do I need to do something?
If NO,
- Delete it if you no longer need it
- Move it into the “read, watch, review” folder to keep it as a reference (“I should read this article to understand it better”)
- Move it into the “some day, maybe” folder (“learn Japanese”)
If YES,
You should now ask “what is the next action?” The next action should be a physical and visible action, and you should move it into its designated folder. If the next action takes two minutes or less, then just do it, as the overhead of tracking it will be larger than doing it.
The “next actions” folder
This is the “do-these-as-soon-as-possible” folder — it is simply those things which you will do when you’re not doom scrolling. By spending a few extra seconds to come up with what physically needs to be done, you make sure that the “next actions” folder will only contain things that you can do at any moment
The “pre-processing” has already been done, which greatly lowers the resistance to do the tasks
The “waiting for” folder
This folder is for tasks that you delegated to others, or those tasks that can only be done when another person does something. Make sure to have a until date for tasks in here.
The “projects” folder
A project is any objective that requires more than one action to complete. Add subtasks to each project to make sure that you have at least one action for each one of your projects.
Thus making sure that your projects make progress and aren't forgotten
The “some day, maybe” folder
This folder is for things that you want to do in the future but don't want to pollute the “next actions” folder or the “projects” folder.
The “read, watch, review” folder
This folder is for anything that you want to read, watch, or review. Waiting in line at a café? Read that paper on how AI will destroy Earth. Have sharp edges here, as only the things that you actually want to go through should be in this folder.
The Weekly Review
A critical factor for success
The weekly review should be done — you guessed it — once per week. It will take a while, so you should ideally set off some time, around 30 minutes. When doing the weekly review you should do the following:
- Make sure each project has at least one “next action.”
- Be honest with yourself. Make sure that each action in the “next actions”folder is actually something you want or need to do. If not, either move it into the “some day, maybe” folder, or remove it entirely.
- Go through the “some day, maybe” folder and see if some of the items should be moved to the “next actions” or the “projects” folders.
A trigger list
When doing the weekly review, you should also go through a trigger list, which is a list of keywords to trigger your brain to remember any open loops to be put into the “in” folder.
Look at Todon3’s trigger lists that are designed just for you.
- Boss
- Co-workers
- People I need to get back to
- Homeworks
- Essays
Okay, But How?
How can I get it to work?
It is vital for you to have sharp edges between the folders and between your projects. If you often find yourself wondering where to put a task, you should reconsider how you setup Todon3.
Todon3 is designed to be fun while not being too fun. Todon3 is fast, responsive, and minimal, allowing you to add any task you might have into the system. Todon3’s features are hand-picked to be perfectly compatible with the Getting Things Done method, so that you don’t find yourself tinkering with the settings indefinitely.